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Our corporate governance is based on fundamental principles aimed at ensuring operational efficiency and long-term sustainability. This includes the clear definition of roles and responsibilities, ensuring an appropriate division between leadership and oversight functions, as well as promoting an organizational culture that values ethics, efficiency, and compliance with applicable laws and regulations to guide the validity and reliability of decision-making processes in favor of the organization’s reputation. The governing agents and bodies, as outlined in the structure below, relate to each other according to the regulations they are subject to and the corporate documents.
The commitments to defend and create value assumed by the Directors are based on 5 (five) basic principles:
Integrity: promoting the continuous improvement of the Company’s culture of ethics, avoiding decisions influenced by conflicts of interest and preserving loyalty and care for stakeholders, society and the environment.
Transparency/Disclosure – commitment to make information available to stakeholders that is of interest to them, in addition to that required by legal provisions or regulations.
Equity/Fairness – fair and impartial treatment of all shareholders and other stakeholders, considering their rights, duties, needs, interests and expectations.
Accountability – accountability by the Directors in a clear, concise, understandable and timely manner, assuming the consequences of their acts and omissions and acting diligently and responsibly within the scope of their roles, with a view to generating sustainable value in the long term.
Sustainability – concern for the Company’s economic and financial viability, as well as reducing negative externalities and increasing positive ones in its operations, taking into account the various capitals (financial, intellectual, human, social, environmental, reputational, etc.) in the short, medium and long terms.
The General Assembly meets annually within the first four months after the end of the fiscal year and, exceptionally, whenever social interests require. It is convened by the Chairman of the Board of Directors or by two of its members together, and presided over by the Chairman of the Board, who appoints one of the attendees to serve as Secretary. In addition to the powers provided by law, the General Assembly also has the authority to:
The Fiscal Council, which is not permanent, is composed of 3 effective members and an equal number of alternates, who may or may not be shareholders. It is only installed at the request of shareholders. Its operation concludes at the first Ordinary General Assembly held after its installation.
The Articles of Association allow for 5 to 8 members to be elected by the General Assembly for a term of 3 years, with the possibility of re-election. Currently, the Board of Directors consists of 7 members, 2 of whom are independent. None of the board members hold an executive role in the organization.
The Board’s responsibilities include, among other duties specified by law and its articles of incorporation, the overall direction of the company’s business and strategic planning. The Board may establish committees for specific matters, regulating their functioning and competence.
The governance area, which is a key element of the corporate governance system, has a “governance officer” who uses governance tools such as the annual calendar, thematic and meeting agendas, proposals for deliberation, minutes from General Assemblies, Board of Directors, and Fiscal Council meetings, Advisory Committees, Independent Auditing, and the Executive Board. These serve as the means to materialize governance principles.
Acting as an interface between the Board of Directors and the Executive Board, the Committees aim to support the Board’s strategic decisions. The following Committees are established: Audit, People, Risk, Strategy, and Investments.
In support of the topics under the Risk Committee’s jurisdiction, the Commercial Financial Committee operates, consisting of directors and managers. The ordinary meetings of the Committees are scheduled according to the approved Annual Calendar and include the presence of the governance officer, who is responsible for convening the meetings, preparing minutes of the discussed topics, and recording relevant recommendations.
For certain matters, the Committees may rely on external consultancy support.
O Comitê de Auditoria é coordenado por um conselheiro independente, especialmente designado, e conta com a participação de outros conselheiros e do ‘governance officer’. Além disso, recebe o apoio de representantes da auditoria externa independente, do contador responsável e dos diretores. Entre suas principais atribuições, destacam-se:
O Comitê de Pessoas é coordenado por um conselheiro especialmente designado e conta com a participação de diretores, gerentes e coordenadores das áreas de Recursos Humanos e Jurídico. As reuniões ordinárias ocorrem mensalmente, podendo ser convocadas reuniões extraordinárias, se necessário. Seus principais objetivos são:
O Comitê de Riscos é coordenado por um conselheiro especialmente designado e conta com a participação de diretores, gerentes e coordenadores das áreas Financeira e Comercial. As reuniões ordinárias ocorrem mensalmente, podendo ser convocadas reuniões extraordinárias, se necessário. O Comitê também conta com assessoria externa e independente de uma empresa de consultoria renomada para o acompanhamento da Política de Riscos de Mercado. O objetivo do Comitê de Riscos é assessorar o Conselho nas atividades de gerenciamento de riscos e de capital, com as seguintes responsabilidades:
O Comitê de Estratégia e Investimentos é coordenado por um conselheiro especialmente designado e conta com a participação de diretores, gerentes e coordenadores das áreas Agrícola, Industrial, Comercial e Financeira. As reuniões ordinárias ocorrem mensalmente, podendo ser convocadas reuniões extraordinárias, se necessário. Seus principais objetivos são:
The Executive Board consists of 4 members, including 2 statutory directors and 2 employee directors who are non-shareholders, with a 3-year mandate, and the possibility of re-election. The Board includes a CEO and other Directors (Agricultural, Industrial, and Financial).
The Executive Board has broad powers to represent Usina Santa Fé both actively and passively, performing all necessary acts for the company’s regular operation.
As the executing body of the company’s core activities, the Executive Board is responsible for implementing operational and financial processes. It is also tasked with ensuring the execution of its strategy and objectives, maintaining corporate governance principles, and ensuring full compliance with legal provisions and the company’s internal policies.